The Uniform Guidance (UG) updates from the Federal Office of Management and Budget increased the Micro-purchase procurement method from $3,500 to $10,000 and increased the Small Purchase Procedures threshold from $150,000 to $250,000, effective June 20, 2018. Under UG, non-Federal entities must comply with the more restrictive of Federal, state, and entity-level requirements. The following table outlines the procurement methods to be used for the acquisition of goods and services when using Federal funds.

The LIU Joint Purchasing Board combines 25 school districts, two vocational schools and the Intermediate Unit located in Adams, Franklin and York Counties into one procurement consortium.  The process of placing one bid that meets school code, for all combined requirements enables each district to achieve savings in overall price, influence vendor service and reduce paperwork. 

The LIU Catalog Discount Bid is a list of vendors that are participating in the LIU’s catalog bid for the year.  Although it is called a “catalog” discount bid, it does apply to the items you see online, with exceptions.  These vendors usually offer us a discount off of the list price of most of their items.  However, there are usually exclusions that they have for some of their items.  

If you choose to purchase something from one of these vendors, you should check to make sure the items aren’t part of the excluded items.  If they aren’t, than you more than likely would receive the percent discount that they offer.  They each have a bid reference number that will need to be referenced on the PO.

The Business Procedures Manual is a resource of current business practices for the Chambersburg Area School District.  It is intended to be a "living" document that will be revised and updated as the requirements of the system change.

The manual is intended for use as a reference book by Administrators, secretaries, and other staff members with budgetary or financial responsibilities.  There is an underlying assumption that the individuals for whom it was written will have a general understanding of the financial processes in a school system.

As part of CASD Procurement Best Practices, and as required by federal purchasing guidelines, any potential contract or purchase order that exceeds $250,000, requires a cost or price analysis prior to procurement. Please reach out to the CASD Business Office before beginning this process.

The Quote Comparison Form is required when requesting to purchase an item via a vendor that is not on an approved purchasing contract (Ex. CoStars, PEPPm, LIU Catalog Discount Bid, etc.).

Per the PA School Code, you must obtain at least three (3) quotes.

Under the Uniform Grants Guidance ("UGG"), for procurement amounts above the U.S. Office of Management and Budget's ("OMB") "micro-purchase" threshold, competitive methods of procurement are required unless (a) one of four "sole source" exceptions applies, and (b) there is no state or school district prohibition to sole source procurement.

This Non-Competitive Method (Sole Source) Justification Form has been developed as a tool for the school district, to help ensure that any sole source procurement by the school district complies with the UGG.